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Virginia Museum of Fine Arts
Richmond, VA, United States (on-site)
30+ days ago
Virginia Museum of Fine Arts
Richmond, Virginia, United States (on-site)
30+ days ago


The Virginia Museum of Fine Arts (VMFA) is seeking a collaborative, detail-oriented and experienced Collections Manager, Works on Paper for the museum’s works on paper and photographs collections.

Employee Benefits

This is a salaried, faculty-exempt position that offers Commonwealth of Virginia employee benefits such as 12 paid holidays, health benefits and more. VMFA staff also enjoy agency benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for select museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.

Position Overview:

This newly created position will serve as the primary steward for the Museum’s collections of more than 25,000 works on paper and photographs. The Collections Manager, Works on Paper will be responsible for the organization, cataloguing, housing and overall management of the works on paper and photographs collections.  As the Museum is engaged in a major expansion, this position will also play a key role in planning and implementing the forthcoming Raysor Center for Works on Paper, which will encompass a public study room, collections storage and affiliated conservation labs and matting and framing studio.

Duties include:

Cataloguing new acquisitions of works on paper and photographs; creating and maintaining object records in The Museum System (TMS); reviewing and updating object records in TMS as necessary, including maker information, title, date, dimensions, inscriptions, media, exhibition history, bibliography and provenance.

Determining appropriate housing for current collections and new acquisitions according to best practices; creating and updating location information in TMS; anticipating storage requirements for new acquisitions; implementing a consistent strategy for the physical organization and labeling of collections and maintaining collection storage areas in a safe, orderly manner. May undertake or assist with inventories.

Providing collections support associated with acquisitions, exhibitions and programming. This includes pulling prints for review, creating object checklists, coordinating the movement of works on paper and photographs collections throughout the museum for exhibition, conservation, matting and framing and photography purposes, and assisting with acquisitions, board meetings and exhibitions as needed. May occasionally partner with curatorial staff to curate or co-curate exhibitions drawn from the permanent collection.

Managing or assisting with visits to view collections in the Study Room. Work with collections and curatorial staff to maintain guidelines for collection information and access. Schedule and supervise or assist with visits to the Study Room and, as requested, teach classes and make presentations on the collection to visitors and staff.

Interacting with public, scholarly and museum communities, responding to loan, research and other requests relating to relevant collections.

Training and supervising staff, interns and/or volunteers.

About the Virginia Museum of Fine Arts:

The Virginia Museum of Fine Arts in Richmond, Virginia, is one of the largest comprehensive art museums in the United States. VMFA, which opened in 1936, is a state agency and privately endowed educational institution. Its purpose is to collect, preserve, exhibit and interpret art, and to encourage the study of the arts. Through the Office of Statewide Partnerships program, the museum offers curated exhibitions, arts-related audiovisual programs, symposia, lectures, conferences and workshops by visual and performing artists. In addition to presenting a wide array of special exhibitions, the museum provides visitors with the opportunity to experience a global collection of art that spans more than 6,000 years. VMFA’s permanent holdings encompass nearly 40,000 artworks, including the largest public collection of Fabergé outside of Russia, the finest collection of Art Nouveau outside of Paris, and one of the nation’s finest collections of American art. VMFA is also home to important collections of Chinese art, English silver, and French Impressionist, Post-Impressionist, British sporting and modern and contemporary art, as well as renowned South Asian, Himalayan and African art. In May 2010, VMFA opened its doors to the public after a transformative expansion, the largest in its history.

The Virginia Museum of Fine Arts is the only art museum in the United States open 365 days a year with free general admission.


Minimum Qualifications:

  • Bachelor’s degree in art history, museum studies, studio art or conservation.
  • Work experience organizing or cataloguing works of art or archives in a museum or similar institutional setting.
  • Familiarity with collections management systems (preferably The Museum System).
  • Strong written communication skills.
  • Familiarity with Microsoft Suite.
  • Must be able to lift up to 25 pounds, kneel, bend, push a cart through the museum and use a stepladder.
  • Must have color vision.

Preferred Qualifications:

  • Master’s degree in art history, museum studies, library science, conservation or related field.
  • Previous work experience as a collections manager, registrar or curatorial assistant.
  • Experience cataloguing works on paper and/or photographs.
  • Strong knowledge of museum registration practices.
  • Strong knowledge of archival preservation methods for works on paper and/or photography, including housing materials, storage solutions and environmental concerns.
  • Coursework and/or research experience in the history of photography and/or history of prints and drawings.
  • Knowledge of French, German, Italian or Dutch.

Special Requirements:

  • Selected candidates must pass a criminal history background check.
  • Position requires employee to file a Statement of Economic Interests form annually.

Special Instructions for Applicants:

Please submit three (3) references. Provide full name, phone number and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Interested individuals must submit an online application. Posting may close after five business days of opening. Applicants are strongly encouraged to apply before 11:59 pm on January 6, 2023.

Please contact the HR office at if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts. Read more.

Apply here:

Job Information

  • Job ID: 67424762
  • Workplace Type: On-Site
  • Location:
    Richmond, Virginia, United States
  • Company Name For Job: Virginia Museum of Fine Arts
  • Position Title: Collections Manager, Works on Paper
  • Job Function: Archivist
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Salary: $60,000.00 - $60,000.00 (Yearly Salary)
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