Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
8:00am-5:00pm Monday - Friday
Advertised Salary
Commensurate with Experience
Posting Date
07/17/2026
Open until filled
Yes
Closing Date
Proposed Starting Date
08/31/2026
Special Instructions to Applicants
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Associate's degree or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary
This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will also effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. This position does not have the authority to negotiate or execute on behalf of UGA / UGARF . This authority is limited to the Pre Award Team. The workload for this position includes our easiest/least complicated sponsors. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor or train others.
Knowledge, Skills, Abilities and/or Competencies
Prior experience interpreting legal documents. Ability to create and utilize existing complicated spreadsheets. Strong written and verbal communication skills. A high level of analytical skills. Ability to utilize data tables/queries to assist with meeting deadlines.
Physical Demands
Sitting for long periods of time.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Read, interpret and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal.
Percentage of time
30
Duties/Responsibilities
Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF-425 reports to meet sponsor requirements and reconcile amounts to the financial statements.
Percentage of time
20
Duties/Responsibilities
Review and approve fiscal compliance items, including but not limited to UGAMart Requisitions, Expense Reports, Payment Requests, Combo Code Requests and Journals for charges on sponsored projects. Process Residual Balance requests.
Percentage of time
20
Duties/Responsibilities
Various other functions include but are not limited to responding to external agency and UGA departmental questions, inactivating closed projects, assisting and preparing information for audits, as well as other duties as assigned.
Percentage of time
20
Duties/Responsibilities
Serve as a liaison with departmental contacts based on agency assignments. Respond to departmental contact's questions and research, explain, or correct budget issues as necessary.
Percentage of time
10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
